Write a Capital Budget Justification

What You'll Get

A persuasive business case memo for a capital expense — explaining the problem, the cost of inaction, and the ROI of your project in language finance and leadership understand.

The Prompt

Write a capital budget justification memo for [project, e.g. replacing our 18-year-old chiller / roof replacement / LED lighting upgrade]. Current situation: [problems, recent repair costs, failure risk]. Project cost: [$X]. Business case: [energy savings, risk reduction, regulatory compliance, avoided repair costs]. Audience: CFO and property committee.

Tips

Always include the "cost of not doing it" — deferred maintenance costs, energy waste, or compliance risk. Finance responds better to risk avoidance than to building improvements. Ask the AI to include a simple payback calculation if you have the energy savings numbers.